Party package
Open times are 10am-4pm
Service Description
Hireable spaces- Indoor capacity- We DO NOT hire whole building, just Garden Room. The maximum capacity of the Garden room is 35 people standing, 30 in seated cinema style rows, or 25 comfortable for sit down eating. Garden Room seats approximately 20-25 around a large banquet style table layout. Maximum capacity is 30 if standing, or seated in a cinema style layout. Small outdoor space immediately outside Garden Room – corner of the Garden room opens to allow step out access to barked outdoor area to the left. We can place 1-2 folding tables in this barked area if required. Please note cafe customers use the area to the right. Outdoor space (away from building) - Area of the Croft – usually on the hardstanding and out-with the barked cafe seating area. Provision of hot drinks We can provide Tea/Coffee from our café Our main suppliers are: Pekoe Tea, Williams and Johnson coffee, Brose Oat milk, Mossgiel Dairy milk. Pre-order any coffees before your event to be served at any particular time. Self-catered hot drinks We provide the hot water and urns you provide everything else. Or, we can provide both the hot water kettles and instant tea/coffee, milks, and sugar. Self-Catering Bringing your own food, fizz etc. Alcohol may be brought in We may be able to supply catering equipment dependent on the size of your party/timing of your event. Please let us know if you require plates/cups/cutlery, and how many of each type. Waste disposal/recycling We are an aspiring zero-waste organisation and can dispose of certain items via ChangeWaste. We can offer disposal per bag at a set costs below: Recycling options offered - all £2.20 per bag Cans (washed and squashed) Cardboard Tetra packs Plastic water bottles/juice bottles Glass (rinsed) General waste Vegetarian food waste tub £1 Bringing your own plates/cups etc We strive towards be a zero waste/closed loop charity as we hold environmental aims at our core. We prefer that you use reusable crockery or our catering tablewares when choosing a self-catered event. *If you choose to use disposable plates/cups then PLEASE choose fully compostable paper versions, so these can be turned into nourishing compost, not tiny pieces of plastic that last forever. Or take them away with you if you prefer. Decor: reusable, biodegradable wherever possible. NOTHING attached to walls, but can use windows.
Cancellation Policy
Upon booking, you can either; pay a deposit, or, pay in full If you need to change the date of your booking, please email venue@earth-in-common.org, and we will do our best to accommodate you if we have availability for your new date. . Please also email here for any events with over 35 attendees, or, events which perhaps do not fit any of our packages on offer. E.g. a wedding, or, ceilidh. We will send a reminder three weeks prior to your event to request the full payment (if you haven't done so already). If full payment is not completed two weeks prior to your booking we will cancel the event, and a portion of your deposit will be charged to your account. In the case of cancellations – - If cancelling more than 2 weeks prior to your session date, a cancellation fee will not apply. - If cancelling between 2 weeks and 1 week before your session date, a 25% cancellation fee will apply. - If cancelling less than 1 week prior to your session date, a 50% cancellation fee will apply. All cancellation requests must be submitted in writing via email. Cancellation fees are calculated based on the total value of your booking and are necessary to cover costs incurred in preparing for your event. Lastly to ensure that if you must cancel - we have enough notice to re-offer the date to another. In the event of exceptional circumstances, cancellation requests will be reviewed on a case-by-case basis at the discretion of the charity director.
Contact Details
Garden Room in Populus building with adjacent outside space
4A John's Place, Leith, Edinburgh, UK
venue@earth-in-common.org