Basic Meeting Room Hire
Basic Meeting Room Package
Service Description
If you are looking for a bright and spacious meeting room, please see the below info: We provide everything needed for a hassle-free venue experience, allowing you to focus on your agenda. Indoor capacity-please note that we do not hire whole building during the day, only The Garden Room. The maximum capacity of the Garden room is 35 people standing, 30 in seated cinema style rows, or 25 comfortable for sit down at a table. Small outdoor space immediately outside Garden Room glass doors – We can place 1-2 folding tables in this barked area if required. Please note cafe customers use the area to the right. Our cafe runs until 3pm each day, however, we have catering options available as an add-on option for £8 per head for bookings: Freshly prepared organic cold vegetarian platter for up to 35, suitable for children and families (veg/gf options available). Homemade humus cups and fresh organic veggie/fruit sticks for dipping, Mini sandwiches/wraps, Organic juice jugs, Cake slice/cookie (we also offer themed cupcakes!) Please email venue@earth-in-common.org all allergen/dietary information, or, to request any specifics for catering. We are an aspiring zero-waste organisation and can dispose of certain items via ChangeWaste (local recycling centre). Recycling options offered - all £2.20 per collection bag available at the cafe till on the day of your event. All items should be rinsed and squashed at the outdoor sink. Cans Cardboard Tetra packs Plastic water bottles/juice bottles and lids |(no other plastics) Glass (rinsed) General waste Vegetarian food waste tub £1 Decor: reusable, biodegradable wherever possible. NOTHING attached to walls e.g. sellotape, instead use blue-tack on the windows, or, the designated hanging hooks on the walls. This package includes: 35 x Side-plates, cups, and cutlery and glassware (kids and adults available) Sonos Era Bluetooth speaker Access to the outdoor sink for any washing up needs Accessible toilets and baby changing Wi-Fi Projector (Panasonic LCD Commercial projector PTZM series) Please note we do not allow BYOB, however, we have a Croft Bar/Beer Garden open until 9pm. We are happy to pre-order any alcohol for you in advance including bottles of fizz! Please email venue@earth-in-common.org.
Cancellation Policy
Upon booking, you will be prompted to pay in full online. Please email venue@earth-in-common.org if you have any issues at all. If you need to change the date of your booking, please also email venue@earth-in-common.org, and we will do our best to accommodate you if we have availability for your new date. . Please also email here for any events with over 35 attendees, or, events which perhaps do not fit any of our packages on offer. E.g. a wedding, or, ceilidh. In the case of cancellations – - If cancelling more than 3 weeks prior to your session date, a cancellation fee will not apply. - If cancelling between 2 weeks and 1 week before your session date, a 50% cancellation fee will apply. - If cancelling less than 1 week prior to your session date, we will not refund your booking. All cancellation requests must be submitted in writing via email to venue@earth-in-common.org. Cancellation fees are calculated based on the total value of your booking and are necessary to cover costs incurred in preparing for your event. Lastly to ensure that if you must cancel - we have enough notice to re-offer the date to another.
Contact Details
John's Place- Cafe, farm shop and venue space
Populus Cafe (Leith Community Croft), 4a John's Place, Leith, Edinburgh, UK
venue@earth-in-common.org