Meeting Room Hire
Hire our Garden Room and facilities for any of your meeting needs.
Service Description
Looking for a bright venue space nestled in a haven for urban nature? Check out our Garden Room venue space on The Croft - a flexible space which can accommodate indoor/outdoor event needs, with fully accessible facilities, and additional hire items such as gazebos or tableware available. Our Garden Room has large glass sliding walls which can be opened out onto The Croft, creating a venue space within a natural setting and with friendly atmosphere. By choosing to hire our venue you are supporting a local environmental charity, with a socially conscious ethos at our heart! The Garden Room capacity is up to 35 standing and mingling, 30 in cinema style seated rows, or 25 sitting comfortably at tables. If you have the glass sliding walls open and an indoor/outdoor setting, you may have a larger gathering, however, no more than 35 can be in The Garden Room at any one time. Your booking includes: Top table with tablecloth and seasonal table dressing. Tableware for up to 30 (side plates, cutlery, glass mugs) Tables and chairs arranged to request. Sonos speaker. Wi-Fi access. Panasonic LCD Commercial projector PTZM series. Water jug and glasses (for up to 30). Recommendations for hire: If you have equipment/self-catering - it is wise to have 30 minutes before guests arrive. Our staff liaison will be on-hand to help with any set-up, or, to answer any questions throughout your event. We offer use of our recycling system which is through the local recycling company Change Waste. You can purchase recycling bags at the cafe till on the day of your event to suit any of your waste requirements. Please see below our recycling options: Glass, Plastic juice bottles and water bottles with lids, Cans, Vegetarian food waste, Teltra packs and cardboard, General waste. Please note: we also offer talks and tours of The Croft - please see package details on our booking services page.
Cancellation Policy
Upon booking, you will pay a deposit to secure your date. If you need to change dates, we can do upon email request at venue@earth-in-common.org. Also email here for any larger 'special' events e.g. wedding, or gigs. We will send a reminder three weeks prior to your event to request the full payment. The full payment must be made by two weeks prior or we will cancel the event, and no refunds will be issued. In the case of cancelations – We ask that if cancelling between two weeks to a week prior to your booking date, a 25% cancelation fee will apply. If cancelling one week or less prior to your booking date a 60% cancellation fee will apply. All cancellation requests must be submitted in writing via email. Cancellation fees are calculated based on the total value of the booking and are necessary to cover costs incurred in preparing for your event and the available timing left to offer the date toothers at such short notice. In the event of exceptional circumstances, cancellation requests may be reviewed on a case-by-case basis at the discretion of the event organizer. Â
Contact Details
Garden Room in Populus building with adjacent outside space
4A John's Place, Leith, Edinburgh, UK
venue@earth-in-common.org